Management Information and Instructions Form

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If you have an issues completing our form please call us on 01684 292154

Money Laundering Requirements – Named Landlords will be required to provide Charles Carter Lettings with identification in the form of photo ID (eg passport) and ID showing their current address (eg a utility bill or bank statement less than three months old), together with proof of ownership for the rental property (eg mortgage statement, land registry deed)

Our privacy policy setting out how we use and store your data can be found on our website.

The information requested in this form is to enable us to efficiently perform our service in your absence. Please complete it fully and clearly throughout.

Property to be let:

Address of property to be let: *

City

Post Code

CountryAfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua & BarbudaArgentinaArmeniaArubaAscension IslandAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBritish Virgin IslandsBruneiBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCaribbean NetherlandsCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongo, Democratic Republic of theCongo, Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench South TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island And Mcdonald IslandHondurasHong Kong SAR ChinaHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKosovoKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacao SAR ChinaMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestinian TerritoriesPanamaPapua New GuineaParaguayPeruPhilippinesPitcairn IslandsPolandPortugalPuerto RicoQatarRomaniaRussiaRwandaRéunionSaint HelenaSaint Kitts and NevisSaint LuciaSaint Vincent and the GrenadinesSamoaSan MarinoSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and South SandwichSouth KoreaSouth SudanSpainSri LankaSt. BarthélemySt. MartinSt. Pierre & MiquelonSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyriaSão Tomé & PríncipeTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad & TobagoTunisiaTurkeyTurkmenistanTurks & Caicos IslandsTuvaluU.S. Virgin IslandsUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited States of America (USA)UruguayUzbekistanVanuatuVatican CityVenezuelaVietnamWallis And Futuna IslandsWestern SaharaYemenZambiaZimbabwe

Owner 1:

PrefixMr.Mrs.Ms.Mx.MissDr.Prof.

First Name

Last Name

Your correspondence/ home address *

City

Post Code

Email Address *

Mobile no:

Home tel no:

Work tel no:

Owner 2

(if applicable)

PrefixMr.Mrs.Ms.Mx.MissDr.Prof.

First Name

Last Name

Your home address:

City

Post Code

Home tel no:

Work tel no:

Mobile no:

Email Address

Do any of the owners live overseas? *YesNo

Do you have an NRL number? If yes, please provide it *YesNo

NRL number

Please specify what level of management service you require *SILVER – Professional Rent Collection ServiceGOLD – Personal Property Management ServicePLATINUM – Personal Property Management Service- plus Rent Guaranteed insurance

Your Representative:

(someone in the UK we can contact if necessary)

Name

Street Address

City

Post Code

Home tel no:

Work tel no:

Your Bankers:

(for rental balance credits)

Branch Address *

City

Post Code

Bank Name *

Account holder Name *

Account number *

Sort Code *

Your Solicitors:

Firm Name *

Street Address *

City

Post Code

Tel no: *

Contact Name *

Your Accountant:

Firm Name

Street Address

City

Post Code

Tel no:

Contact Name

Power of Attorney

Do you have a power of attorney, if yes we will require you to provide proof.YesNo

Proof of power of attorney *

INSURANCE:

Please note that we do not undertake to renew insurance policies except those originally arranged by ourselves. The details requested below are for our use in the event of claims only. We recommend and can assist in the arrangement of specialised insurance for Landlord’s including Legal Protection, Contents, and Rent Guarantee.

Contents Insurance:

(You must inform the insurers of the letting or the policy will be void)

Company Name

Street Address

City

Post Code

Tel no:

Policy no:

Buildings Insurance:

Company Name

Street Address

City

Post Code

Tel no:

Policy no:

EXISTING SERVICE OR MAINTENANCE CONTRACTS on equipment, appliances etc:

APPLIANCES SUPPLIED:

General Maintenance / Preferred Contractor:

We have reliable tradesmen on call who we can recommend (e.g. plumber, electrician, w/machine engineer, gardener, handyman etc.). However if you wish to nominate your own tradesmen please give details below. Where we are unable to contact yours, we will instruct our own.

Details:

Mains Services:

Please give the exact location of the following in case of emergency:

Water stop cock –InternalExternal

Electricity consumer unit (fuses and switch):

Gas stop cock:

Alarm codes and Alarm service company:

General maintenance spend limit without authorisation: Please confirm (Pre agreed £200) *

GBP

Do you require us to organise

(additional charges apply)

GAS CERT: *YesNo

ELECTRICAL CERT: *YesNo

Legionella Risk Assessment *YesNo

CHIMNEY SWEEP: *YesNo

CO2 ALARM INSTALL: *YesNo

FULL SETS OF KEYS: *YesNo

SMOKE ALARMS: *YesNo

Does the property have a septic tank? *YesNo

Does the property have oil? *YesNo

Alarm Expiry Dates

Any other details of which we or the tenants should be aware?

PLEASE LIST ANY TENANCY SPECIAL CONDITIONS

PLEASE LIST ANY COVENANTS OR RESTRICTIONS ON THE PROPERTY OR THE NEIGHBOURING LAND

Please provide proof of ownership e.g. Recent mortgage statement or land registry documents *

Date