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Tenant Application

Moving towards your new home.

Once you have viewed one of our properties please complete the below form to start the application process, once we have received your application and reviewed it we will get back to your within 24 hours. If you have any issue with the form please call the office for assistance.

View Tenants Fees Schedule

View Tenants Privacy Policy

All fields of this application form are required to be filled in by law. If a particular field does not apply to you, please DO NOT LEAVE BLANK, fill these fields with N/A.

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Property details

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Tenant applicant details (everything below to be completed by the prospective tenant)

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Next of kin (a relative, employer, close friend etc.)

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Personal references (must be a person who has know you at least five years)

Reference number 1

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Reference number 2

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Please list everyone who will live in the property (including date of birth for those under 18) (include the tenant)

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Please list any pets that will be kept in the property

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Employment information

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Current landlord / letting agent / lender

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Bank details

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Other financial commitments (car purchase, maintenance to former partner, credit card debt etc.)

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Financial history

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Criminal record

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Other

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GUARANTOR

We ask for a guarantor as a reference in cases where you may have: Poor credit score, low income, you're a student or just starting a new job for example.

If your salary is below the rent x30 you will need to provide a guarantor.

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Tenant declaration

I hereby confirm that the information I have given in this application form is true and accurate to the best of my knowledge and not misleading. I confirm that I have been given the opportunity to read the relevant Applicant Privacy notice. I understand that the relevant information may be used by credit card companies, credit reference companies, existing/previous landlords/letting agents/employers/accountants etc. The information can also be used during any tenancy for the management of the property, including but not limited to, being given to contractors and being used to chase money owed. I understand that the letting agent will use the information provided to make decisions about my application. This can also mean that if any information is found to be untrue, the application can be declined and I may lose all or part of the holding deposit. I understand that the information given by credit reference companies will be shared with the letting agent and landlord in accordance with the relevant privacy notice. I understand that the referees and bank listed above may be contacted by the landlord, agent or referencing company. As part of the legal process of letting a property we may be required to provide you with certain information (the How to Rent guide) prescribed by law. By completing this form you agree to us emailing you this information and other documents and notices to reduce our environmental impact through unnecessary printing.

It is agreed that the holding deposit may be applied to the tenancy deposit at the start of the tenancy

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If you are unable to complete the above online form please download the form and complete it, then send it to us via email to This email address is being protected from spambots. You need JavaScript enabled to view it..

Download Application Form

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About Charles Carter

Charles Carter Lettings & Property Management Services - Independent, Specialist & Local.  

We are independent letting agents with a personal service covering the three counties of Worcestershire, Gloucestershire & Herefordshire, all from our central Tewkesbury based offices.

Find Us

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Get In Touch

Address: 59 Basepoint Business Centre, Oakfield Close, Tewkesbury,
GL20 8SD

Email: info@charlescarterlettings.co.uk

Call Us:
Tewkesbury & Malvern: 01684 292154
Cheltenham: 01242 279666
Evesham: 01386 426183
Hereford: 01886 853 471
Worcester: 01905 388776

Tenant Applicant Privacy Notice

Charles Carter Lettings limited is committed to protecting and processing your personal data in accordance with the General Data Protection Regulations and the Data Protection Act 2018 (the legislation). For the purpose of the legislation and your personal data, Charles Carter Lettings limited, is the Data Controller, Eddie Carter is the person responsible for data protection and can be contacted at:

59 Basepoint Business Centre,
Oakfield Close,
Tewkesbury,
GL20 8SD.

This email address is being protected from spambots. You need JavaScript enabled to view it.

01684 292154
07929 859667

The General Data Protection Regulations are to safeguard your personally identifiable information or personal data. This privacy notice will be regularly reviewed and updated.

Information held

The personal data we process may include the information in column A of the attached appendix and may also include other sensitive data concerning health, if relevant to your application. Where the provision of data is a statutory, a contractual requirement or a requirement necessary to enter into a contract, a refusal to provide the data may mean that we are unable to provide you with our service.

To ensure that we provide you with the best service possible we will need to collect and retain certain personal data. The data may be collected and processed by those listed in columns B and F. How we source the data is identified in column C. We may source data from third parties or via third parties e.g. Credit referencing company.

Lawful basis of processing

Your personal data will be used for the activities in column D. There are six lawful bases for processing your data including consent, a legitimate interest, contract fulfilment, a legal obligation and a vital interest. For each usage of the data the lawful basis of the processing of your data will be identified in column E. A legitimate interest is when we have a business or commercial reason to process your personal data which needs to be balanced with your interests i.e. what is right and best for you.

Where we state that we have a legitimate interest, the fact that we have a legitimate interest and what that legitimate interest is, will be stated in column E, e.g. to keep in touch with you during the pre-tenancy process; to seek your consent when we need it to contact you; fulfilling our legal and contractual duties.

Online identifiers, IP addresses and cookie identifiers

When you visit our website we may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns.

We may obtain information by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:

  • To estimate our audience size and usage pattern.
  • To recognise you when you return to our site.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site. You can find more information about cookies at www.allaboutcookies.org

This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the privacy policy of that website provider. We have no control over that privacy policy or the terms of the website and you should check their privacy policy before continuing to access the site.

Recipients of personal data

It will be necessary for us to process or share all or some of your personal data with a range of individuals, businesses and organisations and these may include those listed in column F.

Where is the data stored?

Your personal data is stored in the way described in column G and the data is always stored within the European Union or outside of the European Union but with an organisation operating under the General Data Protection Regulations.

Retention period and criteria used to determine the retention period

We will retain some elements of your personal data for up to the time defined in column H after the application process. The information that can be anonymized will be that which is no longer required for either contractual fulfilment or a legitimate interest. If the lawful basis for processing your data was consent then you may withdraw such consent at any time.

Your rights

You have a right of access to check your personal data to verify the lawful basis of processing. We are obliged to respond to an access request within 30 days and may not charge a fee unless the request is unfounded, excessive or repetitive. If a fee is charged it is to be a reasonable fee based upon the administrative cost of providing the information.

You have a right to rectification if the data we hold is either inaccurate or incomplete. If your data has been disclosed to third parties then we must inform them of the rectification, where possible.

You have a right to require erasure of your data when consent is our basis of processing (the right to be forgotten). You may request that your personal data be erased, for example, where there is no compelling reason for its continued processing or where you withdraw consent. We will comply with your request unless we have another basis of processing justifying our retaining the data (for example a legal requirement or the defence of a legal claim).

You have some rights to ask us to restrict processing i.e. to block or supress processing where, for example, the data may be incorrect and whilst the accuracy is verified. We are permitted to store the data.

Your right to object

You do have a right to object to further processing of your personal data. We may be required to stop processing unless there is some other legitimate basis of processing such as a legitimate interest or a requirement for the exercise or defence of a legal claim.

Withdrawal of consent

Where the lawful basis for processing is your consent, you may withdraw consent at any time by writing to, Eddie Carter, Director of Charles Carter Lettings limited at:

59 Basepoint Business Centre,
Oakfield Close,
Tewkesbury,
GL20 8SD.

This email address is being protected from spambots. You need JavaScript enabled to view it.

01684 292154
07929 859667

How to lodge a complaint with the supervisory authority     

The supervisory authority responsible for data protection is the Information Commissioners Office (ICO) to whom concerns may be reported by phone on 0303 123 1113 or +44 1625 545 745 if calling from outside the UK, by email using the form on the website ico.org.uk or the livechat function.